Smoky Hill High School PTCO

Meeting Minutes

PTCO – Minutes 

Date: Tuesday, September 17, 2024

Location: Smoky Hill High School, Room I-48

Time: 6:30 PM MT

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Call to Order –Tracy Doyle; meeting was called to order at 6:30 PM MT


  •  Attendance – Attendance sheet was passed around for everyone to sign in – see attendance sheet


  • Officer’s Report: 

 

  1. President’s Report – Tracy Doyle
  • Homecoming – Estimated to be around 1,400 attendees.  All present thanked the volunteers as well as those who donated to make this a successful event. 
  • No attendees needed for the Parent’s Council Board meeting on 9/25/24 as all that need training have attended previous years and are trained. 

 

  1. Treasurer’s Report – Jen Ranum
  • Homecoming Finances – monetary donations were $485.03.  All monetary donations went to purchase supplies/food for the event.  
  • Parent’s Council on 9/11/24 follow up:
    • Discussed the pathways available to all Cherry Creek Students, including CCIC as well as the CCSD Future Educator Program.  For more information please visit:  https://www.cherrycreekschools.org/domain/4827 Pathways / Homepage
    • Bond measures 4A and 4B were discussed.  The Council is asking all PTCO’s for donations to assist in getting information out to the voters regarding these measures.  A motion was made for a $200.00 donation from our PTCO.  All present voted and the motion passed.  For more information about 4A and 4B please visit: https://cherrycreekfuture.com/
  • Library Funds Reallocation:   The  funds from last year’s budget will be used to purchase The Beanstack Library Program.  
  • Grant Stimulus:  October 25, 2024 is the due date for applications. The applications will be sent out as soon as possible.

 

  1. Principal’s Report – Guest in place of Dr. Andre Bala, Mr. Christopher Ness, Assistant Principal
  • The school thanked the PTCO and all the volunteers for a successful Homecoming Dance.
  • The PTCO storage area on the second floor will be ready by end of day on September 20, 2024.  
  • An elevator key was requested.
  • The second floor room as well as the room on the first floor will be re-keyed, but it could take time as there is a backup in the district for this service.   
  • Update on the “no-cell phone” policy:  Mr. Ness is receiving positive feedback and states it is still a work in progress and is working with staff and students to continually monitor the policy.
  • All PTCO board members and/or PTCO volunteers that do not have an ID badge need to fill out the form available within the RAPTOR program in order to be provided one by the school. 

 

  1. Secretary’s Report – Tatum Foster, Minutes for August 2024 were reviewed and approved.


  • Current Business:
  • Reminder of the Fall Parent Teacher Conferences on September 19, 2024 from 4:00 – 7:30 pm.  A table for the PTCO will be available. 
  • Dave Madril is working on developing the structure for The PTCO Sponsorship program.
  • Fast Signs is working on a quote for a PTCO banner as well as a banner for the Fall Craft Fair.
  • The Fall Craft fair will be on November 2, 2024 from 9:00 am – 3:00 pm.  More details to come.


  • Closing Remarks and Adjournment at 8:00  PM MT – Thank you for your time!

 

Next PTCO meeting:  Tuesday, October 8, 2024 at 6:30 pm